e-office, the electronic office system we built ourselves

• Automatic incoming/outgoing register numbers, with no duplicates even when saved at the same time.
• Templates for official letters, memos, announcements, and company documents (Thai/English).
• Submit files for review, annotate/instruct, send back for correction, forward, and track recipients.
• Circulars with a report of who hasn't acknowledged them, and confidential letters by classification level.
• Letter exchange between agencies using this system, search inside attachments (including OCR), and retention and destruction plans by age.

Good to know: Classified letters cannot be sent through the inter-agency exchange channel. Exchange under the DGA standard has no ready-made adapter yet.

• Personnel records, with sensitive fields encrypted (PDPA).
• Online leave through approval chains, with leave quotas recorded per year.
• Web clock-in with office IP restriction or mandatory location, work shifts, duty rosters, and overtime (OT) requests.
• Performance appraisal: KPIs, multiple raters, calibration, result notification, and appeals. Scoring policies are versioned.
• Payroll export with OT hours and period locking.

Good to know: Not a full payroll engine: it exports data to your existing payroll system. Appraisals have no digital signature on the PDF yet. HR should confirm the criteria before real use.

• Asset register with automatic codes and yearly/monthly depreciation.
• Borrow and return, send for repair, and disposal through approval chains/committees.
• Annual stocktake by scanning QR codes on a phone, and transfers between departments/branches.
• Supplies store with receipts and issues, balances, warranty data, and preventive maintenance plans.

• Fiscal years, allocations, plans/projects, cost centers, and quarterly reports.
• Purchase request (PR) locks budget on approval → purchase order (PO) → partial receiving → payment.
• Compare quotations; vendors submit prices through the vendor portal.
• 3-way match (PO / goods receipt / invoice), with duplicate vendor invoice prevention.
• PDF forms for PR/PO with the amount in Thai words, and journal export as an Excel file.

Good to know: Accounting integration is by Excel export; there is no direct API into accounting software, and it is not a general ledger package.

• Meeting rooms, vehicles, and drivers.
• Prevents double-booking even when people book at the same moment (database-level locking).
• Recurring bookings (daily, working days, weekly, monthly), with approval chains per resource.
• Calendar, ICS export, reminders before the start time, and utilization reports.

• Teams, categories, priority levels, and SLAs that follow real working hours and holidays.
• Automatic assignment, SLA clock pause, and escalation when a deadline is close.
• Knowledge base, canned replies, satisfaction surveys, reports, and widgets.

Good to know: Users submit requests on the web; requests from email or LINE are not yet received automatically, and requesters from outside the organization are not yet supported.

• Shared folders with per-folder permissions that are inherited by subfolders.
• Keeps multiple file versions with SHA-256 checksums.
• Share links/QR codes that expire and can be revoked, with a storage quota per department.
• Retention periods, destruction with recorded approval, and legal hold to suspend destruction.

• Schedule meetings with agendas, attendees, attachments, invitations, and RSVPs.
• Meeting check-in, recorded resolutions, and resolutions sent as tasks to task tracking.
• Approve the minutes and export them as PDF.

• Assign tasks, set due dates, and track progress.
• Overdue alerts, shown in the assignee's portal.
• Can receive tasks from other modules, such as meeting resolutions.

Good to know: A basic task tracker: no Kanban board, subtasks, or full project management yet.

• Sign PDF documents with a digital certificate (PKCS#12) in PAdES format, from level B-B up to B-LTA.
• Multiple signers in sequence, a SHA-256 document register, and a document verification page.
• Linked to correspondence and contracts: once sent for signing, it takes effect automatically.

Good to know: Legal effect depends on the certificate your organization uses, and signers from outside the organization are not yet supported.

• Claims against receipts, advances, and travel requests, with receipts required by category.
• Approval by amount, with requester, approver, and payer kept separate.
• Clear advances and calculate the refund or extra payment; export data to accounting as an Excel file.

• Register of contracts and counterparties, linked to the central vendor register.
• Alerts before expiry, with renewal through approval or automatic renewal.
• Contract obligations with reminders, approval by value, and digital signing.

• Build tables, totals, and charts from the data screens a user has access to.
• Export to Excel/CSV/PDF with protection against formula injection.
• Schedule automatic report delivery using the recipient's permissions.

• Academic years, terms, classes, student register, and enrollment.
• Attendance, scores/grades, and behavior records.
• School fees, invoices, and receipts (unique numbers).

Good to know: There is no parent/student portal yet.

• Connects to the LINE Messaging API; users link their LINE account to their account in the system.
• Automatic replies by keyword, and Rich menu.
• Send announcements to users/departments, track delivery, and prevent duplicate sends.

Good to know: LINE notifications carry only the subject and a link, not the full content.

• Sign in with LDAP / Active Directory or OpenID Connect (including ThaID and presets for Microsoft Entra ID).
• Automatic user creation, mapping of groups to roles/departments, and a connection-test tool.

Good to know: SAML and SCIM are not yet supported.

• Manage access to the system's standard REST API (read/write by permission, using tokens).
• Manage API clients and scopes, IP restrictions, rate limits, and request logs.
• OpenAPI documentation and signed outbound webhooks with retries and SSRF protection.