Free, nothing to install
Free online meeting room and shared vehicle booking
Stop booking with a notebook at the door or a group chat that clashes all the time. Everyone sees the same availability, bookings take under a minute from a phone, the system prevents double bookings automatically, and QR signs at the door show the status instantly.
One of the apps in Office.in.th Free Workspace · No credit card · Same account as Helpdesk
What you can do
Everything for day-to-day room and vehicle booking
Easy for bookers, admins and anyone walking past the room.
Easy-to-read availability
Daily and weekly calendars, per room or all rooms together. On a phone it shows as an easy-to-read list.
No double bookings
The time slot is checked every time before saving, so even if two people book at once, only one booking goes through.
QR signs at the door
Print a sign for the door. Scan it to see whether the room is free right now, when it is next free, and book instantly.
Approval before use
Choose per room or vehicle whether an admin must approve. While a request waits, the time slot is held for it.
Weekly repeat bookings
Book a weekly meeting once. The system shows week by week which dates clash, and you can book only the free ones.
Email + calendar file
Booking confirmations, approval results and cancellations are sent by email, with an .ics file and an Add to Google Calendar button.
Get started
Ready to take bookings in 3 steps
1
Create a Workspace or use an existing one
Use the same Office.in.th account as Helpdesk and turn on the Meeting room/vehicle booking app in one click.
2
Add rooms and vehicles
Set a name, capacity and equipment, add a photo, choose which rooms need approval, then print the QR sign for the door.
3
Invite your team to book
Invite people by email from the Members page and set roles: booking admin, booker, or view calendar only.
Straight talk
Free allowance per organization
Enough for schools or offices with a modest number of rooms and vehicles. If you need the full system, there is an on-premises option.
| Meeting rooms and vehicles (combined) | 10 items |
|---|---|
| New bookings | 500 bookings/month |
| Weekly repeat bookings | Up to 12 times per request |
| Approval | 1 step (by a booking admin) |
| Room/vehicle photo | 1 photo per item (counted in the Workspace 100 MB storage) |
| Booking history | Deleted automatically after more than 12 months |
| Signed-in members (whole Workspace) | 50 people |
| Inactivity | Warning at 11 months, archived at 12 months |
The free editiondoes not yet includemulti-level approval chains, driver assignment, mileage/fuel logs and integrations with other systems. Those features are in the meeting room/vehicle booking system in e-office (installed in your organization, one-time purchase, unlimited)
FAQ
Before you start
Is it really free? Are there hidden costs?
It is free within the stated allowance. No credit card and no ads on your organization booking page. If you need more than the free allowance or enterprise features, we recommend the meeting room/vehicle booking system in e-office, installed in your organization as a one-time purchase.
How do you prevent double bookings?
Before every save, the system checks whether the room or vehicle already has a confirmed or pending booking in the same time slot, and locks the record while saving. Even if two people book at the same moment, only one gets it and the other is asked to pick another time.
Can bookings require approval before use?
Yes. Set it per room or vehicle that a booking admin must approve first. While a request waits, the time slot is held so nobody else can double-book it. The free edition has one approval step; for multi-level approval chains by reporting line, use e-office.
Can outsiders or people without an account book?
By default only members of the organization can book. Admins can also open booking to users with organization email addresses, or to outsiders through the QR page (they enter a name and phone number, and requests can be set to wait for approval first).
What are the QR signs at the door for?
Every room has a QR sign you can print and put at the door. Scanning it shows today's schedule, whether the room is free now, when it is next free, and lets you book a free slot right away, subject to the permissions the organization has set.
Can I repeat a booking every week?
Yes, for example a standing meeting every Monday. You can repeat weekly up to 12 times per request. If some weeks are not free, the system shows the clashing dates one by one and you can choose to book only the free dates.
Can I book a vehicle with a driver?
The free edition books the vehicle itself (name/plate, seats, notes) but does not assign drivers, handle fuel requests or log mileage. Those features are in the e-office vehicle system.
How long are bookings kept?
Bookings in the past for more than 12 months are deleted automatically so the free service can keep running. Admins can export all data any time from the Workspace page.
Is our data safe and PDPA compliant?
The organization is the data controller and Office.in.th is the data processor. Each organization data is kept separate. Our team sees only usage figures and never reads bookings. The public QR page shows only the busy time slots, never the booker name (admins can choose to show meeting titles).
Read the terms of service and personal data protection policy (shared by all apps in the Workspace)
Stop double-booked rooms starting today
Create a free Workspace, or turn on the room and vehicle booking app in a Workspace you already have. Ready in minutes.