Free, nothing to install
Free online asset register
with QR stickers
Stop hunting for assets in a paper register or several versions of an Excel file. Register once and put a QR code on the item. Anyone who scans it can see what it is and where it is, and report a repair right away. Run the annual stocktake with a phone camera.
One of the apps in Office.in.th Free Workspace · Already have a Workspace? Turn it on from the Workspace page
What you can do
Everyday asset register work, done from a phone
Designed for supplies officers, teachers and administrative staff who look after hundreds of assets.
A complete register in one place
Code, name, category, brand/model, serial, location, responsible person, date acquired, price, warranty, status, and one photo per item.
QR stickers you can print yourself
A4 sheets of 3x8 or 4x10 with a QR code, the code, a short name and the organization name. Scan to see the basic details instantly.
Scan and report a repair right away
Works with the free Helpdesk: the form is filled in with the item and its location, and the report is linked to that asset.
Stocktake with a phone camera
Open a stocktake, scan one item at a time, mark found/moved/damaged, follow progress and export the results to Excel.
Excel import/export
Move your existing register with the template, check every row before saving, and export the whole register as Excel or CSV.
A history of every change
Who changed what and when, location moves, status changes, stocktake results and repair history, all viewable later.
Get started
4 steps from a paper register to QR
1
Create a free Workspace
Choose the "Asset register + QR" app (you can turn on Helpdesk repair reporting at the same time).
2
Register or import
Add items one by one, or import from Excel with the template. The system issues codes such as AST-2026/0001.
3
Print and stick the stickers
Print A4 sheets of 24 or 40 stickers and put them on the equipment.
4
Scan and use
Everyone scans to view and report repairs; staff scan for the annual stocktake.
Straight talk
Free allowance per organization
Enough for schools or offices with hundreds of assets. This is the lite edition: no depreciation, borrowing/returning or committee steps.
| Assets in the register | 500 items/organization |
|---|---|
| Photos | 1 photo per item (resized to WebP automatically) |
| Photo storage for this app | 50 MB (counted within the Workspace 100 MB) |
| Stocktakes | 4/year |
| QR stickers / scanners | Print as many as you like · scanners do not need to sign up |
| Signed-in members (whole Workspace) | 50 people |
| Roles in the app | Register admin · Supplies officer · Viewer |
| Inactivity | Warning at 11 months, archived at 12 months |
Need an unlimited register, depreciation, borrowing/returning, disposal committees and annual stocktakes with approval, installed on your own organization machines? → The asset system in e-office
FAQ
Before you start
Is it really free? Are there hidden costs?
It is free within the allowance shown on this page, with no credit card and no ads on your organization pages. If you need more than the free allowance, we recommend the asset system in e-office, a one-time purchase installed on your organization own machines.
What can someone who scans the QR code on an item see?
Only the asset name, code, location and status, with a repair report button. Price, serial number, responsible person, notes, photo and history can be seen only by members who have been given access.
How does the "Report this item" button work?
If the Workspace has Helpdesk turned on (also free), the person scanning goes to a repair form with the item name, code, location and category already filled in. The report is linked to that asset, and you can see the repair history on the asset page. If Helpdesk is not turned on, the QR page tells them to contact staff instead.
We already have a register in Excel. Can we move it in?
Yes. Download the template (Excel or CSV), paste in your existing data and upload it. The system checks every row and shows a preview before saving. Existing codes can be kept; if left blank, the system issues codes. You can export the whole register back to Excel/CSV at any time.
How do I print the QR stickers?
Choose the assets and press print to get A4 sheets of 3x8 (24 stickers) or 4x10 (40 stickers). Each sticker has a QR code, the code, a short name and the organization name. Use matching sticker paper, or print on plain paper and cover with clear tape. If you are reusing a partly used sheet, choose "Start at sticker number".
Can the annual stocktake here replace the regulated asset inspection?
It is a tool for collecting data on site: open a stocktake, scan QR codes with a phone camera, mark each item as found, moved or damaged, then export the results to Excel for your report. The formal steps required by regulations, such as appointing a committee, signing, approving results, depreciation and disposal with a committee, are in the asset system in e-office.
How secure is our data (PDPA)?
The organization is the data controller and Office.in.th is the data processor. Each Workspace data is kept separate, and our team sees only usage figures. Photos are resized and saved as WebP with location data (EXIF/GPS) removed. Owners can export or delete all data themselves.
Read the terms of service and personal data protection policy
Put a QR code on every asset in one afternoon
Create a free Workspace, import your existing register, and print stickers straight away.
Start for free